Alexandra Micu, Hi I am Alex an experienced PA/EA, Event Planner and Administrator with over 16 years experience in Business Support.

About

As a Virtual Assistant, I provide several services for my clients, including document preparation, maintaining files, PA services, data entry services, travel research and booking, email & diary management, event planning (business & personal) and much more. I am a self-starter and have a complete in-home office setup. So, I’m ready to begin working as your Virtual Assistant as soon as possible and welcome you to contact me to set up a discovery call at your earliest convenience.

Experience

TG Holding

Jun 2021 – Apr 2022

Dubai, UAE

Administration Manager

Provided overall business administration support to the management team and ensuring the smooth running of the office. Worked with the accounting and management teams to set budgets, monitor spending, and process other expenses. Monitored costs and expenses to assist in budget preparation In charge of new office opening, from rental, fit out, furniture, design, etc. In charge of employees Health Insurance additions and deletions and Health Insurance contract renewal. Planned and scheduled, including meetings, conferences, interviews, orientations, and training sessions. Supervised the day-to-day operations of the Administrative Department and staff members. In charge of overseeing facilities services and maintenance activities Responsible for hiring, training, and evaluating employees and taking corrective action when necessary Negotiated with external suppliers and vendors to secure the best service deals Developed, reviewed, and improved administrative systems, policies, and procedures Responsible for assessing staff performance and provide coaching and guidance to ensure maximum efficiency In charge pf overseeing special projects and tracking progress towards company goals.

AJM International Limited

Aug 2020 – Jun 2021

Dubai, UAE

Administration Manager

Provided overall business administration support to the management team and ensuring the smooth running of the office. Performed all employee related government relations transactions on the DIFC portal In charge of renewing the office’s business trade license, company vehicles registration and insurances, employee’s health insurances, and CEO’s Home Insurance Managed all CEO’s assets and their maintenance & upkeep Provided updated information to insurance companies, government entities to ensure that we are compliant with local regulations Ordered of general office supplies Managed Petty Cash and handling both business and personal CEO bank account Responsible for paying office and CEO’s properties utility bills Responsible for all HR matters (Policies & Procedure, Employees Data Base, Employees Payroll, Driver Activities, Contract renewal, etc.) Monitored of lease contracts, such as office, parking spaces, coffee machines, photocopiers, etc., and escalating issues to respective vendors when needed. Responsible for filing for company quarterly VAT return Prepared weekly business and personal balances to the CEO Used Xerox software as a financial tool for monthly transactions, petty cash, and financial reports

Devmark Management Consultants

Apr 2019 – Jun 2020

Dubai, UAE

Operations Manager

Provided overall business administration support to the management team and ensured the smooth running of the office. Responsible for extensive diary management, administration and the main point of contact for all enquiries. Facilitated management meetings, distributed the agendas and minutes taking. Prepared and proof read all internal and external communications for the business. Posted jobs on LinkedIn, pre-screened CVS and conducted first rounds of interviews. Liaised with Finance, raised invoices, purchase orders, followed up on overdue payments, and updated the debtors report. Responsible for devising and implementing the HR policies. Rolled out the employee handbook and set up the companies SOP’s. Responsible for the development of the full recruitment framework and standardizing the induction, orientation, and training protocols. Facilitated documentation for the visa process and PRO management. Executed the monthly payroll activities via WPS. Produced monthly reports and responsible for ad hoc projects like events.

Emeraude Polymers DMCC

Aug 2016 – Jan 2019

Dubai, UAE

Administration Manager

Responsible for being the gatekeeper, full diary management, prioritized appointments and managed an ever-changing schedule. Performed all employee related government relations transactions on the DMCC portal Typed, compiled and prepared reports, presentations and correspondence. Liaised and provided support to the head office in Paris. Facilitated all travel bookings, flights, hotels, cars and lunches. Responsible for the management and coordination of the senior management annual conference in Dubai, facilitated the weeklong event with daily meetings and additional social activities; managed the travel, hotel, transportation and visa arrangement for 30 delegates. Responsible for all event logistics and execution. Ensured that agendas were drawn up, distributed accordingly and minutes taken. Provide accurate draft, reviewed and amended the board reports. Followed up on confidential and sensitive information. Provided ad hoc support to HR, finance and other operational units to ensure smooth operations and communication across the business.

Education

GR C Moisil

Sep 1996 – Jun 2000

Foreign Languages, Foreign Languages

Alexandra Micu

Hi I am Alex an experienced PA/EA, Event Planner and Administrator with over 16 years experience in Business Support.

Skills

Languages