Job Description
Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large events. Must be bilingual (Spanish and English)
Event Coordinator Job Duties
- Maintaining a working relationship with vendors and venues
- Planning event aspects, such as venue, guest list etc
- Demonstrating strong knowledge of venues and vendor offerings
- Staying under budget while planning event specifications
- Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
- Managing and overseeing events on the day of, including problem-solving, directing event set-up, communicating with staff, and organising vendors
- Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
- Anticipating and planning for different scenarios
- Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
- Planning multiple events at once
Hands on Video-Production experience in an added bonus
