We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive’s working life and communication. We expect you to be competent٫ organized and able to fulfill your tasks in a timely manner.
Executive Administrative Assistant responsibilities are:
• Create and maintain an efficient documentation and filing system
• Organize efficient contact between the executives’ and company's clients
• Administer calls٫ messages and daily correspondence
• Attend events as assigned٫ taking dictation and minutes and keeping the corresponding data
• Arrange meetings٫ appointments and travels٫ providing reminders
• Handle requests and queries appropriately
• Review office supplies and build relations with suppliers
• Prepare reports٫ presentations and briefs
• Take care of email management duties and update contact lists when necessary - including writing, proofreading, and sending emails
• Post regularly on social media accounts and perform simple website updates, such as FAQs on Wordpress sites, blogs, or other platforms
• Book and confirm accommodations, logistics, and travel arrangements as needed
• Perform additional administrative tasks such as online research, light bookkeeping, and data entry as requested
Executive Administrative Assistant requirements are:
• 3+ years' experience of working on an Executive Administrative Assistant٫ Senior Executive Assistant or other relevant position
• Solid experience with office management systems and procedures
• Proficiency in English and in-depth knowledge of MS Office
• Strong planning and time management skills٫ with an ability to multitask
• Excellent verbal and written communication skills
• Good knowledge of latest trends in office gadgets and applications
• Reliability٫ discretion and confidentiality
• High School degree; additional qualification as personal assistant will be a bonus
