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Part Time
8 months ago
We're looking for a smart, experienced, and awesome Project/Account & Operations Manager to support one of our rockstar clients! In this role, you will focus on these tasks: PROJECT MANAGEMENT: • Creating Gantt charts: Converting SOWs into scheduling Gantt charts (Google spreadsheets) • Creating and maintaining a project tracker for all projects and who they're assigned to; sending reminders when client deliveries are due • Following up on Asana tasks that have been incomplete for more than 1 day TEAM COORDINATION: •Collecting briefs and assigning them to other team members • Following up on the status of work • Following up on feedback from respective stakeholders; passing along feedback to the internal team members • Updating project tracker accordingly DESIGN AGENCY COORDINATION: • Collect design-related briefs • Assign work via the design agency dashboard • Follow up: Carry out the first level of checks • Send to stakeholders for approval • If the design piece is actionable; i.e. needs to be published etc., see it through WORDPRESS MANAGEMENT: • Site updates (e.g. posting blogs, updating home page elements, etc.) using the WordPress CMS tool SOCIAL MEDIA (LEAD GENERATION): • Updating LinkedIn/other channels with new posts BASIC RESEARCH, FORMATTING WORK, MISCELLANEOUS: • Cross-checking PPT links, looking for appropriate images for PPT slide content, checking to order of slides and TOC • Formatting documents according to guidelines • Creating surveys (questions will be provided) and compiling survey results (tool: Alchemer, Google Forms) • Preparing PPTs according to the template given (content will be provided) (tool: PowerPoint, GSlides) • Assisting in other research work supporting our core function of marketing and communication LEAD GENERATION: • Take the initiative to identify potential clients on LI in their free time (within the 15 hours/week allotment) • Compile a detailed list of these potential clients • Maintain a spreadsheet of these potential leads, and keep adding to the list, clearly earmarking those that have already been reviewed • Move forward with the potential leads • Make first contact with these approved potential leads using a standard mail template (will be provided) • Follow up with the leads • Prepare a weekly report of lead generation activities (possibly in the same spreadsheet) and send it to Chris • Other lead generation activities: Follow up on inquiries, making tweaks as necessary to the standardized proposal (will be provided) OTHER: • If this individual is capable and shows an interest in writing/branding, we could also send writing work their way You will succeed in this role if you have/are: • At least 1 year of project management experience • Previous B2B and B2C experience • Excellent English communication skills • Great attention to detail • Proactive • Knowledgeable of these tools: Google Documents/Slides/Spreadsheets/Forms, MS Office: Word, PowerPoint, Excel, Adobe PDF, Asana, Slack, Loom, Alchemer (for surveys), WordPress CMS, Social Media: LinkedIn, Facebook, Instagram and Design Agency's platform It would be extra awesome if you have/are: • Experience in using: Mural, Evernote, MockFlow, and Canva • Passion for tech What's in it for you? • A competitive compensation package • Flexible working hours • Room for growth Other things you need to know: • This is a part-time work opportunity. • You'll be asked to work a minimum of 15 hours per week between 10:00 AM to 6:00 PM Central European Time.