We're looking for a smart, experienced, and awesome Project/Account & Operations Manager to support one of our rockstar clients!
In this role, you will focus on these tasks:
PROJECT MANAGEMENT:
• Creating Gantt charts: Converting SOWs into scheduling Gantt charts (Google spreadsheets)
• Creating and maintaining a project tracker for all projects and who they're assigned to; sending reminders when client deliveries are due
• Following up on Asana tasks that have been incomplete for more than 1 day
TEAM COORDINATION:
•Collecting briefs and assigning them to other team members
• Following up on the status of work
• Following up on feedback from respective stakeholders; passing along feedback to the internal team members
• Updating project tracker accordingly
DESIGN AGENCY COORDINATION:
• Collect design-related briefs
• Assign work via the design agency dashboard
• Follow up: Carry out the first level of checks
• Send to stakeholders for approval
• If the design piece is actionable; i.e. needs to be published etc., see it through
WORDPRESS MANAGEMENT:
• Site updates (e.g. posting blogs, updating home page elements, etc.) using the WordPress CMS tool
SOCIAL MEDIA (LEAD GENERATION):
• Updating LinkedIn/other channels with new posts
BASIC RESEARCH, FORMATTING WORK, MISCELLANEOUS:
• Cross-checking PPT links, looking for appropriate images for PPT slide content, checking to order of slides and TOC
• Formatting documents according to guidelines
• Creating surveys (questions will be provided) and compiling survey results (tool: Alchemer, Google Forms)
• Preparing PPTs according to the template given (content will be provided) (tool: PowerPoint, GSlides)
• Assisting in other research work supporting our core function of marketing and communication
LEAD GENERATION:
• Take the initiative to identify potential clients on LI in their free time (within the 15 hours/week allotment)
• Compile a detailed list of these potential clients
• Maintain a spreadsheet of these potential leads, and keep adding to the list, clearly earmarking those that have already been reviewed
• Move forward with the potential leads
• Make first contact with these approved potential leads using a standard mail template (will be provided)
• Follow up with the leads
• Prepare a weekly report of lead generation activities (possibly in the same spreadsheet) and send it to Chris
• Other lead generation activities: Follow up on inquiries, making tweaks as necessary to the standardized proposal (will be provided)
OTHER:
• If this individual is capable and shows an interest in writing/branding, we could also send writing work their way
You will succeed in this role if you have/are:
• At least 1 year of project management experience
• Previous B2B and B2C experience
• Excellent English communication skills
• Great attention to detail
• Proactive
• Knowledgeable of these tools: Google Documents/Slides/Spreadsheets/Forms, MS Office: Word, PowerPoint, Excel, Adobe PDF, Asana, Slack, Loom, Alchemer (for surveys), WordPress CMS, Social Media: LinkedIn, Facebook, Instagram and Design Agency's platform
It would be extra awesome if you have/are:
• Experience in using: Mural, Evernote, MockFlow, and Canva
• Passion for tech
What's in it for you?
• A competitive compensation package
• Flexible working hours
• Room for growth
Other things you need to know:
• This is a part-time work opportunity.
• You'll be asked to work a minimum of 15 hours per week between 10:00 AM to 6:00 PM Central European Time.
