Office Manager

Processing weekly payroll, which included reviewing employee timecards to ensure accuracy in total hours worked, as well as to break down the hours worked on each job for billing purposes, submitting payroll to the payroll service company, and reviewing all payroll reports to ensure accuracy and saving them for future reference for the annual audits. Accounts Payable, which included paying subcontractors and keeping track of the balance owed to each subcontractor, paying the monthly bills due and keeping track of their due dates, reconciling monthly bank and credit card statements in QuickBooks, processing receipts, processing month-end, quarter-end, and year-end closings, and compiling all required tax documents for year-end close. Accounts Receivable, which included entering the payment into QuickBooks, Progress Billings, and INHOUSE Excel spreadsheets, keeping track of all balances due, and creating change orders and invoices. Administered the Monthly Balance Sheet and analyzed Profit and Loss. Keeping track of all potential and current projects, which included reviewing all project information to educate myself about the job to be able to anticipate what needed to be done if awarded the job, for example, what types of subcontractors (if any) will be needed, what permits will be required, etc., typing hand-written estimates while ensuring each estimate included all pricing necessary to complete the project, for example, any costs for permits, following up on estimates sent, typing contracts, which included verifying that any contractual language was pertinent to that particular project, putting together job site binders for project foremen, keeping track of job expenses, compiling all documents required to obtain a building permit, as well as filling out building permit applications, and maintaining excellent client relationships. Responsible for all human resources related matters, including handling unemployment insurance claims. Handling the company’s insurance, which included submitting the monthly Worker’s Compensation premium payments, gathering the required documents for the yearly General Liability and Worker’s Compensation audits, as well as managing all subcontractor’s certificates of insurance and Form W9’s by making sure we had up-to-date copies on file.