Data Entry Job Description
General Purpose
To enter data from various source documents into the computer system for storage, processing and data management purposes.
Main Job Tasks, Duties and Responsibilities
• prepare, compile and sort documents for data entry
• check source documents for accuracy
• verify data and correct data where necessary
• obtain further information for incomplete documents
• update data and delete unnecessary files
• combine and rearrange data from source documents where required
• enter data from source documents into prescribed computer database, files and forms
• transcribe information into required electronic format
• scan documents into document management systems or databases
• check completed work for accuracy
• store completed documents in designated locations
• maintain logbooks or records of activities and tasks
• respond to requests for information and access relevant files
• print information when required
• comply with data integrity and security policies
• maintain own office equipment and stationery supplies
Education and Experience
• High school diploma
• formal computer training an advantage
• proficient in relevant computer applications such as MS Office
• accurate keyboard skills and proven ability to enter data at the required speed
• knowledge of correct spelling, grammar and punctuation
• knowledge of clerical and administrative procedures
Key Competencies and Skills
• planning and organizing
• information collection and management
• problem-solving
• attention to detail
• decision-making skills
• communication skills
• confidentiality
• ability to work under pressure
