LLP "CAMBER PHARMA " (HETERO Central Asia countries) November 2018 – July 2020
HR/Office Coordinator Central Asian countries
• HR (3 markets: KZ, KG, UZ)
• work flow (orders/ memos/ labor agreements)
• recruitment process (headhunting, advertising, interviewing, job offers)
• timesheet fulfilment
• event organization (quarter/ annual meetings, round tables, conferences, seminars)
• interaction with Key Opinion leaders, professors, speakers, doctors, medical representatives
• working in 1c 8.3 accounting system (primary accounting: acts of reconciliation, PoA and etc.)
KZ Office management
office supplies
primary documents work flow,preparation of service agreements (cooperation with suppliers)
car fleet coordination (leasing, insurance, transportation)
day-to-day administrative issues (tickets purchase, hotels booking for MR, company clients, foreign colleagues)
visa issues processing with local authorities and visa preparation for foreign colleagues.
search for the suppliers with the optimized prices for the services and equipment (f.ex tablets, projectors for the usage by medical representatives, office equipment)
control over delivery of promo and equipment to the colleagues for their work
Country manager assistance.
• oral and written translating
• tickets purchase
• hotels booking
• work permit
Achievement: build a team of 12 team players from scratch during 2 months
LLP "Dicosta Technologies" October 2017 – February 2018
Sales Coordinator of the Department of Chemical Analysis System (SC) Project
• cooperation with clients (consulting about vendor's products)
• translation into English and into Russian languages various instructions, certificates
• cooperation with government organization, concerning product's registration
• cooperation with counterparts
• processing of the reconciliation acts, invoices, contracts
LLP “Abbott Laboratories S.A.” July 2014 - July 2015
Marketing Manager Assistant in Kazakhstan & Kyrgyzstan (outstaff)
1. Marketing
• cooperation with typography (drawing up the budget for the next year)
• accounting and monitoring of marketing promo materials (stock)
• assistance and editing of drug instructions for Product managers
• assistance trade marketing manager (in database analysis)
• assistance in the event arrangements
2. Logistics.
• dispatch of the promo materials and gifts for the medical representatives (consideration and monitoring of the terms of delivery)
• cooperation with expeditors
3. Accounting and document controlling.
• recording of the purchase requests, event's detailed budget and business trips in software (1C System)
• collection of documents from Suppliers and providing them for participation in tender
• consideration of the agreements with counterparts (courier services, MICE companies, publishing houses)
4. Administrative duties.
• organization of travel, taxi pick-up and hotel accommodation, assistance with visa preparation for the staff and partners)
Achievements: optimized logistics costs up to 20% compared to budget
LLP "Kaspersky Lab KZ" February 2012-March 2014
Sales Support Department Specialist Kaspersky Lab in Central Asia, Kazakhstan and Mongolia
1. Operations.
• operating activity (approval of orders, authorization of partners and etc.)
• working with specific software (Korn, Workspace)
• reporting (downloading reports for Management)
2. Support.
• consulting of the home users and companies about vendor's products and procedures
• information mailing to the partner channel (news about company's products, actions, announcements)
• conduction of internal procedures for potential partners and end-users
3. Marketing.
• SMM issues (Facebook and VK company profiles maintaining)
• accounting and monitoring of marketing promo materials (stock)
• cooperation with designers (consideration of stand's and leaflet's mock-ups)
• cooperation with typography (consideration of the size/color)
• participating in the events organization (cooperation with suppliers and consideration of details for the press-launches and partner conferences)
• report to the manager about results of BTL actions and contests
4. Document controlling.
• assistance with preparation of Agreements and Proposals from draft to "ready to sign"
• preparation of the Power of Attorneys, Orders (leave, sick leave, dismissal, maternity leave, etc.)
• time sheet report filling
• processing of primary documents (invoices, frame agreements)
• providing authorization and guarantee letters for business-partners (for Banks and other institutions)
5. Office management.
• assistance in appointment of interviews with applicants (according to the managers requests)
• processing of the telephone calls in accordance with the Firm's policies and procedures
• incoming/outgoing correspondence registration
• set up Department meetings, meeting with clients
• inventory reconciliation, cooperation with Travel agencies, Legal Department, Logistics Department,
• Accounting Department, HR Departm
