Amanda Blanchard, Event Coordinator, Project Manager, and Administrative Professional

About

Experienced Event Coordinator, Project Manager, and Administrative Professional with 10+ years of experience optimizing productivity, efficiency and service quality across various environments with executive leaders. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams to ensure operational and service excellence.

Experience

Stord

Sep 2022 – Jan 2023

Atlanta, GA, United States

Corporate Experience Planner

-Managed and executed event planning including budgeting and vendor negotiations for corporate offices. -Booked travel, setup & teardown of events, and full execution of all corporate events. -Developed and implemented employee engagement initiatives, such as happy hours, recognition, and onsite events. -Worked closely with C-Suite & D-Suite members nation-wide to coordinate onsite team events, lodging, and meetings. -Sat on the planning committee for all of Stord’s ERGs including initiatives focusing on DEI, environment, volunteering, and women in the workplace. -Member of the SWAG committee, and used WMS to oversee and fulfill SWAG orders, while maintaining SWAG inventory.

Stord

Aug 2021 – Sep 2022

Atlanta, GA, United States

Office Operations Coordinator

-Managed day-to-day operations for the fast-paced startup company's flagship warehouse location, including vendor, customer, and employee relations. -Implemented new office booking software (Eden Workplace), optimizing work and meeting spaces. -Organized catering, enhancing employee engagement and productivity. -Sat on the planning committee for all of Stord’s ERGs including initiatives focusing on DEI, environment, volunteering, and women in the workplace. -Acting HR Generalist for warehouse employees. -HR duties consisting of interviewing candidates, onboarding in Rippling, creating employee documents and records, processing background checks and drug screenings, conducting orientation, assisting with setup of insurance and payroll, verifying employee hours, conflict resolution, offboarding in Rippling, and conducting exit interviews. -Aided the HR Business Partners with company-wide HR questions and support as needed. -Aided Talent Acquisition with coordination of interviews and on-site hiring events. -Conducted employee engagement activities, employee recognition events, and monthly birthday celebrations.

Fandom Affairs

Oct 2020 – Jan 2022

Winter Garden, FL, United States

Event Coordinator

-Managed numerous corporate, social, and wedding events from start to finish. -Supervised and executed event day Run of Show: Setup and teardown of all decor, seating, accents, and all event timing and cues. -Ensured all vendors were present and on-time for load-in and load-out and handled and resolved any issues that arose. -Anticipated event requirements and handled numerous concerns in advance for smooth day-of execution. -Extremely creative and innovative to solve problems in emergencies and with limited resources. -Monitored event activities to ensure compliance with applicable regulations and laws, the satisfaction of clients and guests, and resolution of any problems that arose.

Access Worldwide

Feb 2021 – Aug 2021

Atlanta, GA, United States

Office Manager

-Executive Assistant to the CEO: Calendar and email management, travel planning and booking, and expense management. -Accounts Payable Coordinator: managed vendor/customer relationships to ensure timely payments/invoices for multiple clients. -HR Representative/Liaise with Justworks. -Payroll & Employee Timekeeping for 15 employees. -Planned and executed employee recognition and engagement events. -Oversaw office supplies and employee lunches, and maintained and organized office space and equipment.

ROKiT Drinks

Apr 2018 – Nov 2019

Pacific Palisades, CA, United States

Project Manager

-Started as the Executive Assistant to the CEO at a fast-paced startup environment. -Coordinated events and represented the company at LA Chargers games, trade shows, and sponsored events. -Managed three brand's social media accounts and campaigns. -Developed cost-effective budgets for point of sale (POS) and travel expenses, which in turn saved the company thousands. -Worked directly with Art Director to create branded content and designs for POS. -Sole point of contact for eight sales team members. -Coordinator between Warehouse Manager, Master Distiller, President of ROKiT Drinks Mexico, and brand partners at the Houston Rockets. -Effectively shipped packages using multiple carriers, such as FedEx, UPS, and DHL. -Worked directly with the production team on photo and video shoots for three brands as well as personally photographed at events. -Kept track of CEO's calendar and schedule. -Anticipated CEO's needs at all times. -Managed complex and frequently changing travel arrangements both domestically and internationally. -Ran business and personal errands as needed. -Heavy phone usage answering a multi-line phone system for the company. -Computer work with Microsoft Office, Google Docs, Asana, and Slack. -Ensured a smooth running office environment for 40 staff by managing orders and maintaining equipment functionality.

Fandom Affairs

Nov 2016 – May 2019

Burbank, CA, United States

Event Coordinator

Capital Management Solutions, Inc.

Sep 2016 – Apr 2018

San Dimas, CA, United States

Account Receivable Coordinator

-Administered efficient office operations for 8 staff, including follow-up calls, monitoring emails, filing, and spreadsheets. -Computer work with Microsoft Office, Point Click Care, Matrixcare, and ECS. -Billed insurance for multiple facilities. -Heavy phone usage to communicate with various insurance companies. -Verified patient benefits and eligibility with Medi-Cal and multiple insurance companies. -Filled out and mailed medical claims. -Accurately tracked and balanced facility census. -Entered deposits for multiple facilities.

Heyday Media Group / Solstice Skyline

Apr 2014 – Dec 2017

Pasadena, CA, United States

Head Of Administration / Partner

-Registered music and performances with ASCAP, BMI, MCPS, and Harry Fox. -Computer work with FileMaker, Act, Google Docs, E-Sign, and Microsoft Office. -Created and organized Schedule A for multiple artists. -Pitched placements of music for film, television, and commercials. -Created monthly playlists to showcase artists' music. -Filmed and edited video and photography content at artists' shows for social media campaigns. -Managed and interacted with audiences on multiple social media outlets. -Planned, organized, and co-hosted season's shows. -Recruited and managed artists and sponsors for shows. -Found and secured sponsors for event season. -Setup of event space including stage and lighting, seating, charity table, and refreshments. -Constructed the entire website using Wix.

The John Blanchard Company, Inc.

Oct 2012 – Feb 2017

Pasadena, CA, United States

Project Coordinator

-Started as the Executive Assistant to the President and CEO. -Successfully managed executive assistant duties including running errands, keeping track of calendar and schedule, and other duties as needed. -Computer usage for internet research, Outlook, Google Calendar, and Microsoft Office. -Employee scheduling/payroll for a 150+ employee workforce. -Ordered office supplies, answered phones, and organized work areas. -Produced maps and diagrams for large-scale events at the Rose Bowl. -Served as Transportation Liaison for Farmers Insurance events, Tournament of Roses Parade, Rose Bowl, and other VIP clients. -Traveled the US providing on-site support for Farmers Insurance events. -Ticket sales for parking for the Tournament of Roses - Rose Bowl Game. -Parking logistics and coordinator for all Rose Bowl events.

Education

University of Phoenix

Bachelor of Science

Amanda Blanchard

Event Coordinator, Project Manager, and Administrative Professional

Skills

Languages