Bevan Dortley, Administrative Clerk

About

Capable and knowledgeable Administrative Clerk with more than 2 years of experience in a variety of office duties. I bring fourth high quality organizational skills and thorough knowledge of record keeping and corporate policies and procedures. Adept in various software applications, excellent communication and people skills with extensive strategic planning capabilities. Eager and ready to leverage my managerial and administrative skills.

Experience

Nelson Mandela Bay Municipality

May 2020 – Jun 2022

Port Elizabeth

Unemployed Graduate

• Prepare books for sorting, binding and shelving as well as processing of new books • Reception duties – answering and directing telephone incoming, calls, directing visitors to relevant officials, filing, sorting mail • COVID-19 safety precautions in the work place • Preparing monthly staff attendance registers for submission to payroll and leave administration for processing • Ensure that monthly attendance registers are up to date and monitor for any discrepancies • Ensure that relevant leave forms are completed and accurate and all supporting documentation is attached • Processing of Payments to suppliers, contractors and other creditors for library services • Assign Driver responsible for transporting and delivery of stationery and equipment to various libraries within the Municipality and other offices within the SRAC Directorate • Administrative functions associated with the updating of all furniture and moveable asset and inventory registers • Verifying received goods against the delivery notes and capturing of GRA vouchers

Department of Rural Development and Land Reform

Sep 2018 – Nov 2018

Port Elizabeth

Experimental Learner

• Administration and Reception duties: Answering and directing telephone calls; managing the dairy; Receiving, sorting, distribution of incoming and outgoing mail; Directing clients/visitors to relevant officials; • Records Management: Disposing of records in terms of the National Archives and Records Act; Maintaining and verifying records management system; Dealing with enquiries / requests for information; Ensuring records are easily accessible when needed; Ensuring data is protected; Maintaining, updating and following up on records movement file. • Asset Management: Updating and ensuring all furniture and moveable assets are barcoded - including all new acquisitions on the system; Reporting and recording on theft, losses, right-offs and disposals after the necessary authority has been obtained. Checking in-house assets enquiry system to identify assets purchased by the company and financial values are accurately recorded. Compile a file for monthly reconciliation purposes; • Leave Management: Verifying work attendance registers; Check leave application forms to ensure forms are completed with all the relevant information (i.e. date submitted, type of leave, start and end date of leave, signature of employee and ensuring leave is approved); Capturing leave forms and ensuring copies are submitted to payroll and employee personal file

Education

Nelson Mandela University

Jan 2015 – Jan 2019

National Diploma, Public Management

Bevan Dortley

Administrative Clerk

Skills

Languages