Ivy Dianne Newton

Al Masar Holding LLC

Mar 2014 – Feb 2018

United Arab Emirates

Receptionist cum Executive Assistant cum HR Assistant

Greet, welcome and assist visitors Maintain tidiness in the Reception area Maintain proper housekeeping at the reception area, conference halls Attend telephone calls and redirecting to concerned staff/department Preparing conference calls Book, coordinate & maintain a calendar of meetings and appointments for the Chairman and Top Management Handle clients inquiry and complaints Assists the PRO in all office works and HR requirements (preparation of visa formalities for the new staff, employment, and residence visa arrangement). Manage medical insurances for new employees and renewal and cancellation for the same Formulate publication for job vacancies, screening CV’s of applicants & sending interview schedules Assist for the interviews of shortlisted applicants - Initial to final Monitor the renewal of contracts i.e. Lease Contracts, Insurances, and Trade Licenses Maintain an adequate and reserved pool of qualified applicants; Prepare and send letters of correspondence. Update and maintain employees personal files and documents Conduct market rent survey as per established a system for the Real Estate Team Prepare weekly and monthly rent roll for all rented properties Conduct lease verification report, creating a contract, and updating databases for vendors through epms Summarizing reports on tenant’s complaints Obtain quotations to suppliers for our Procurement Team Follow up LPO’s and deliveries Process request for Cash Payments Prepare petty cash for staff and office supplies payments Maintain Office Supplies Summarizing & creating reports of customer feedback from the company’s Hotels for our Hospitality Team Comparative report on Hotel rates and details Creating presentations as required by the Marketing Team Arranging receipts and sending cheques on behalf of the Accounts Team as well as maintaining files of receipts Conduct Weekly Tracker for Company’s Vehicle Perform other duties as required and upon approval of my Line Manager

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