Kayla Riley, Administration

About

I’m a highly organized and detail-oriented individual with over 5 years of experience in administrative roles. With exceptional communication skills, problem-solving abilities, and a passion for delivering results, I am confident I have the qualities necessary to succeed in any role. Throughout my career, I have developed a reputation for being a proactive and reliable administrator who excels in fast-paced environments. I have supported executives and senior management teams in a variety of industries, ranging from healthcare to the arts, and have honed my skills in prioritizing tasks, managing multiple projects, and maintaining confidentiality. I am skilled in using Microsoft Office, Google Suite, Teams, Concur, and other software tools, and am comfortable learning new technologies as necessary.

Experience

Davita care

Dec 2022 – Present

Remote

Credential coordinator

Coordinate , verify, and update physician credentials. Input new application into database, pull and manage multiple reports, and ensure timely follow ups on files. Provide support to physcian’s as needed, organize meeting for Peer Review complaints, and Document conversations with with plan of action. Attend biweekly Peer Review Committee (CPRC) meetings, and compose meeting agenda's and recap's.

Davita care

Nov 2021 – Feb 2023

Administrative assistant

Coordinated events and meetings for the healthcare clinic, utilizing Outlook and OneNote to prioritize tasks and create checklists. Managed multiple schedules in a fast-paced environment. Tracked patient data, treatments, and clinic budget utilizing Excel, Concur, and healthcare software. Demonstrated strong billing and insurance knowledge to assist patients in understanding their coverage options. Completed Leadership programs within the position, leading team meetings and creating agendas while also obtaining CCHT certification to become a certified dialysis technician.

Reality in my Mind

Apr 2020 – Apr 2021

Remote

Executive Assistant

Coordinated and scheduled internal and external meetings, prepared briefing materials and agendas, and conducted follow-up actions. Managed complex calendars for the CEO, scheduled appointments, and made travel arrangements. Prepared and disseminated reports and correspondence to senior management, staff members and clients. Managed confidential files, including contracts, invoices, purchase orders, and personnel files. Prepare and disseminate meeting agendas, minutes, and follow-up items.

Park Slope United

Dec 2017 – Apr 2020

New York

Director of Administration

Managed daily operations and financial activities for a non-profit community organization, supporting over 1,500 members. Oversaw budget planning, tracking, and reporting, maintaining transparency and accuracy in all financial transactions. Developed and implemented new organizational policies and procedures to improve efficiency and reduce costs. Coordinated and supervised the work of administrative and support staff members, ensuring compliance with organizational policies and procedures. Updated and maintained the organization's website, social media profiles, and email communications to keep members informed and engaged. Organized and executed special events and fundraisers, achieving high attendance and exceeding revenue goals.

Education

Long Island university

Sep 2013 – May 2017

Kayla Riley

Administration

Skills

Languages