Executive Assistant skilled at multi-tasking and maintaining strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. Determined and proactive Administrative assistant who works with sense of urgency to anticipate needs Thrives in fast paced, dynamic environment. Smooth and efficient Executive Assistant with experience enhancing executive productivity and improving business operations. Operating well with minimal supervision to meet demanding objective
Experience
Embassy of Guatemala
Nov 2019 – Present
Abu Dhabi United Arab Emirates
Administrative assistant
In charge of providing support to Ambassador and Minister Counselor.
Assisting in the daily office needs and managing the general administrative activities of the Embassy.
Developing and maintaining a filing system.
Welcomed guests in upbeat and friendly manner.
Reduced financial discrepancies by accurately analysing and managing orders and invoices.
Prepared meeting minutes and project punch-list, transmittal's and memorandums for organisational support.
Coordinated bookkeeping activities in administration software, including invoicing and accounts payable.
Identified and recommended changes to existing processes to improve accuracy, efficiency and responsiveness.
Participated in art exhibitions and cultural events project meetings, transcribed meeting minutes and tracked project statuses. Supported CEO in managing operational workflow.
Managed clerical needs of company employees, including copying, faxing and file management.
Assembled and mailed informational packets, reports and publications.
Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
Gathered information to create Excel spreadsheets outlining for the management and control of monthly and annual budgets of the Embassy.
Facilitated day-to-day operations, including staff recruitment, public
