Melvin Palmaera, Applicant for Document Controller

About

More than 12 Years of solid experience as Document Controller, I have work for the major Oil & Gas companies in UAE. Highly experience in all documentation process (procedures and system-based) in various stages of projects, Expose in different organizational structures (EPC Contractor, Client/PMT, Project Consultancy and Engineering). A Confident Team Player, Hardworking, Honest, Flexible, can able to work to deadlines and generates new ideas to apply into solutions.

Experience

Wood.

Dec 2013 – Present

Abu Dhabi, United Arab Emirates

Document Controller

Process and record accurately all technical documentation in accordance with agreed procedures and ensure agreed procedures satisfy project, client and regulatory requirements. Received and register documents and maintain project document register list updated for recording and tracking internal and external distribution of documents. Entering and maintaining accurate information in the database to classify, sort, file and archive documents. Monitoring and ensuring engineering processes are being followed with respect to internal agreed procedure (IDC). Close coordination with engineering team for the accuracy and timely issuance of all deliverables and communicate and liaise with project management team and client for all documentation issues. Perform routine clerical tasks like preparing Transmittals, comment sheet, mailing, copying, faxing, filing, scanning and monitor the day-to-day progress of all documents for approval and take action with concerned personnel: Project Managers, Department Managers and Discipline Engineers. Removal of superseded documents and drawings. Supervise and manage the process of documents handing over of officially transmitted project documents and archiving of soft copy as records in accordance with the Document Control Procedures.

ADNOC Distribution – Natural Gas Division "Under sponsorship of Wood"

Dec 2013 – Mar 2019

Abu Dhabi, United Arab Emirates

PMC Document Controller

Directly reporting and working in parallel to Natural Gas Division Document Control to support all departments under the division “Support Services Dept. / Engineering Dept. / Operation and Maintenance Dept. / Sales Dept and Project Management Consultancy (PMC)” also take over the full responsibility in times of absence of the NGD Document Control. Dealing or working alone EPC projects, those projects directly designated and assigned by PMT Engineering Project Team leader and PMC Project Manager to monitor and documented all projects related documents. Coordinate all activities related to the Document Control procedure, including technical and commercial documents, drawings, memos and correspondences. Maintain and input document data into the standard Database Register List, as per ADNOC Natural Gas Division procedures and requirements and ensures that the information is accurate and up to date. Perform screening and quality check of documents received to comply on the company requirement and procedures in accordance with Document Control if related to Commercial, Technical, Memos, Invoices, and Request for NOC for LPG/ SNG/ LNG / Gas Network/Land Clearance/Gas in Building and etc. Interface with Natural Gas Division and coordinate with Natural Gas Engineering Department to distribute (Soft/Hard Copies) and Tracking of subcontractor submittals / Memos / Correspondences issued for Action / Review / Comment & Information to relevant recipients. Expedite outstanding responses to project documents and correspondences sent for review/comments and issue overdue reports. Responsible of archiving of soft and hard copies to ADNOC Natural Gas Division Shared Folders and handing over of the official documents transmitted

Linden berg Emirates LLC

Oct 2012 – Nov 2013

Al Ain, United Arab Emirates

Document Controller

Maintain Project register list updated, internal and external documents with in the Project EDMS (Electronic Data Management System) as per project protocol. Expedite outstanding responses to project documents and correspondence sent for review/comments and issue overdue reports. Perform data entry to cross refer hard and soft copies of documents / drawings / correspondence. Distribution and tracking of Subcontractors Submittals and correspondences to relevant recipients and ensure internal and external document submittal quality with respect to completeness, accuracy and compliance with project document procedures and all hard copy documents/ drawings / correspondence are filled in accordance with agreed Project Procedures. Removal of superseded documents and drawings. Preparing/Furnishing subcontractor submittals with respect to approve project document requirements, letters, and memos and doing necessary administrative works. Uploading of project documents in FTP server for official transmittal of soft copy to Consultant and Client. Supervise and manage the process of documents handing over and archiving of hard copy and soft copy project records in accordance with the Document Control Procedures Recommending data automation hardware and software systems to improve the efficiency in document control processing.

ILF Consulting Engineers

Sep 2008 – Aug 2012

Abu Dhabi, United Arab Emirates

Document Controller cum Secretary

Maintain Project register, internal and external documents with in the Project EDMS (Electronic Data Management System) as per project protocol. Maintain document control register for all incoming and outgoing project Documents in accordance with DC Procedures. Expedite outstanding responses to project documents and correspondence sent for review/comments and issue overdue reports. Perform data entry to cross refer hard and soft copies of documents / drawings / correspondence. Distribution and tracking of Subcontractors Submittals. Ensure all hard copy documents/ drawings / correspondence are filled in accordance with agreed Project Procedures. Removal of superseded documents and drawings. Perform quality check. Distribute hard copy documentation, drawings and correspondence to relevant recipients. Ensure internal and external document submittal quality with respect to completeness, accuracy and compliance with project document procedures. Supervise and manage the process of documents handing over and archiving of hard copy and soft copy project records in accordance with the Document Control Procedures. Preparing letters, memos and necessary administrative works and correspondents. Recommending data automation hardware and software systems to improve the efficiency in document control processing.

Education

STI College

Apr 2002 – Aug 2004

Diploma in Computer Studies, Information Technology

Melvin Palmaera

Applicant for Document Controller

Skills

Languages