Micaella Bautista, Virtual Assistant

About

My name is Micaella, and I have a solid foundation in HR and Payroll Administration with 5 years of professional experience. I am driven by my passion for streamlining payroll processes, and helping teams thrive through operational excellence. In my work, I enjoy opportunities to enhance efficiency, and develop solutions to complex challenges. I thrive on tasks that require attention to detail, problem-solving, and collaboration, making me highly motivated in environments that prioritize growth and innovation. My strengths include a keen eye for detail, effective communication, proficiency in payroll system like ADP. I take pride in my ability to adapt quickly to change, and manage multiple priorities seamlessly. My dedication and ability to stay focused on results have consistently contributed to the success of teams I’ve been a part of. Thank you!

Experience

ASM Management LLC

Feb 2022 – Mar 2025

United States of America

HR and Payroll Assistant (Virtual Assistant)

- Maintaining employee personnel files with accurate information including personal details, employment documents, and performance evaluations - Entering employee time and attendance data into the payroll system - Capturing approved annual and sick leave. -Ensuring that compensation for overtime work is calculated at the appropriate rate and that annual leave is calculated accordingly, if applicable. - Confirming that legally-mandated and optional deductions have been processed correctly. - Updating employee information regarding address changes, banking details, and beneficiary information - Performing all tasks well before the pay run to ensure that staff members are compensated and notified on time. - Addressing queries about payroll-related issues. - Working to resolve discrepancies in payments as a matter of urgency. - Answering employee questions regarding benefits and insurance plans - Filing and maintaining HR documents, and answering employee inquiries regarding HR policies and procedures.

Prime Health Imaging Corp.

Mar 2020 – Feb 2022

Philippines

Office Secretary and Payroll Assistant

- Gathering and examining timesheets to ensure their validity. - Entering start and end times onto the spreadsheet - Capturing approved annual and sick leave. - Ensuring that compensation for overtime work is calculated at the appropriate rate and that annual leave is calculated accordingly, if applicable. - Confirming that legally-mandated and optional deductions have been processed correctly. - Preparing and distributing hard copy or electronic paychecks. - Performing all tasks well before the pay run to ensure that staff members are compensated and notified on time. - Addressing queries about payroll-related issues. - Working to resolve discrepancies in payments as a matter of urgency.

Studio Ceremonie

Apr 2018 – Feb 2020

Philippines

Administrative Secretary

- Reporting to management and performing secretarial duties. - Processing, typing, editing, and formatting reports and documents. - Filing documents, as well as entering data and maintaining databases. - Liaising with internal departments and communicating with the public. - Directing internal and external calls, emails, and faxes to designated departments. - Arranging and scheduling appointments, meetings, and events. - Monitoring office supplies and ordering replacements. - Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings. - Preparing facilities and arranging refreshments for events, if required. -Observing the best business practices and etiquette.

Old English Food Services

Feb 2017 – Mar 2018

Philippines

Secretary / Admin Staff

- Organize and schedule appointments Submit and reconcile expense reports - Write and distribute email, correspondence memos and letters - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain contact lists Provide general support - Act as the point of contact for internal and external client

Education

College of Saint John Paul II Arts and Sciences

Jun 2017 – Mar 2019

Hotel and Restaurant Operation: Hospitality Administration and Management

Micaella Bautista

Virtual Assistant

Skills

Languages