Mweene Hachoombe, Admin Assistant/VA

AIDS HEALTHCARE FOUNDATION

Sep 2022 – Present

CHOMA, ZAMBIA

ADMINISTRATIVE ASSISTANT

Responsible for planning, development and implementation of all operational aspects of the program /health delivery systems; Ensure prompt maintenance of equipment including cars for the outreach team and teams working in AHF supported sites Tracks inventory of equipment allocated to the RTP, outreach and supported sites Ensure prompt remittance of all registrations and taxes for outreach programs With guidance and support from the accounting firm and Operations Manager, arrange for insurance of all properties, and all capital items for the outreach, RTP and supported sites Undertake in the correct recording and processing of procurement requests, orders, deliveries, invoices, receipts and payments according to AHF’s financial prescripts Ensures the filing, storage and security of documents in a retrievable manner according to AHF guidelines Manages the leave management system including the support sites Ensure timely submission of time sheets, leave forms and distribution of monthly payslips to all staff including those in the AHF supported sites Coordinates and schedules appointments, meetings, visits with outside stakeholders in a timely manner Prepares letters, memos for external stakeholders Maintain adequate stocks, hospitality and office supplies for the respective teams Ensure correct recording and filing of travel log books and review them in a timely manner.

Mweene Hachoombe

Admin Assistant/VA

Skills

Languages