- Experienced and versatile Virtual Assistant with over four years of remote work experience and a strong foundation in administrative support.
- Began career as an Administrative Assistant at a private school, spending five years developing organizational and time management skills while managing daily operations.
- Skilled in calendar and schedule management, invoicing, expense tracking, basic bookkeeping, and report generation.
- Proficient in inbox management, research, and data compilation, ensuring smooth and efficient business operations.
- Recently earned a Bookkeeping certification using QuickBooks, enhancing financial management and reporting capabilities.
- Hands-on experience in social media management, content creation, basic graphic design, email marketing, and website updates.
- Known for being proactive, detail-oriented, and adaptable, thriving in fast-paced and dynamic work environments.
- Quick to learn and apply new tools and systems to improve workflow efficiency.
- Dedicated to delivering high-quality, reliable, and results-driven support to help businesses achieve their goals.
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Experience
Inside-Out Learning Inc.
Dec 2023 – Jan 2025
Philippines
Finance Assistant
Key Responsibilities and Tasks:
-Reviewed finance-related emails, labeled reviewed messages, and organized them into specific folders.
-Managed the client’s email tasks by checking, reviewing, labeling, and marking important messages in the Action section.
-Monitored LinkedIn notifications and updates; informed the client of any important or new messages received.
-Reviewed LinkedIn posts, tracked engagement, and identified users who fit the target client profile for potential connections.
-Searched for potential ideal leads and sent connection request messages to qualified prospects on LinkedIn.
-Organized PandaDoc files and reviewed incoming contracts to ensure those requiring counter-signatures were addressed promptly.
-Created monthly billable hour invoices for all vendors, consultants, and contractors.
-Prepared expense reports for consultants and contractors.
-Drafted invoice and expense emails for client review before sending them to vendors, consultants, and contractors.
-Sent follow-up emails for outstanding invoices and expenses tied to generated POs.
-Created pivot tables and hourly summaries for monthly invoice reporting.
-Updated budget sheets regularly to reflect monthly invoice activity.
-Downloaded and organized bills or invoices received via email, uploading them to the Payables folder in Google Drive.
-Created deals in Zoho CRM for client proposals.
-Performed other ad-hoc and finance-related tasks as needed.
