Sonia Sanaf

Experience

Northwest General Hospital and Research Centre

Mar 2021 – Present

Peshawar

HR Officer

Recruitment & Induction •receive employee requisition forms against different positions from the concerned departments & to ensure that staff requisitioned by the department is covered under the capping level approved by competent authority. •preparation of advertisements for vacant positions. •forwarding the prepared ads through email to the IT department to be advertised on social media and hospitals official website. •collection of employment forms and assessment of CV's for appropriate positions. coordinate with respective HoD's in finalization of Interview Panel and for conducting subsequent interviews and manage interview assessment sheets and all other supportive documents for the Interview panel. Preparing contract of newly selected employees after ensured that selection has been made through proper channel Managing complete forms by new hires and placing them in respective Personal Files. Issuing arrival report. Collecting and scanning of relevant documents. Provide Login ID to new hires, Issuance of cards for Employees Preparing & maintaining checklist against each Personal file Issue appointment letter. Payroll Preparation of notification for the finance department regarding new appointments, deductions, refunds, increments, change of designations, resignations, terminations and all other salary related issues. Checking attendance of all the employees at the end of the month for the preparation of their monthly salary. Entering manual attendance of employees. Dealing employees with any salary related queries. Maintaining employee leave records. Entering employee leaves into the software. Maintaining departure employee’s files i.e. under process and released files. Preparation of full and final settlements of departure employees (Terminated and Resigned employees). Making release of salary for salary hold employees. Issuing performa form to HOD, job completion letter, job extended letter, service preparing.Orientation of policy for new employees.

Zakori Group

Jan 2019 – Mar 2020

Peshawar

HOD HR and Admin

Responsible for recruitments and successful onboarding of the newly hired colleagues. Handling the entire EOBI and ESSI registration,card (issuance, dublicate, required changes in data).Contracts and letter preparation, briefings, probation confirmations & Electronic Cards preparation for staff Personal files and Archives Management.Providing professional HR support and coaching for Managers and staff on a various day to day HR issues. Administration and supervision of staff. Develop training and development programs. Review employment and working conditions to ensure legal compliance.Support the development and implementation of HR initiatives and systems.Recruiting, training and developing staff.Maintain salary and payroll record of all staff.Making sure that staff gets paid correctly and on time.Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.Looking after the health, safety and welfare of all employees.Organizing staff training sessions and activities.Monitoring staff performance and attendance.Advising managers and other employees on employment law and the employer's own employment policies and procedures.Negotiating salaries, contracts, working conditions or redundancy packages with staff.Maintain and update company databases.Organize a filing system for important and confidential company documents.Maintain a company calendar and schedule appointments.Arrange travel and accommodations.Supervise lower staff and resolve their issues and complaints. Answer employees queries about HR-related issuesAssist payroll department by providing relevant employee information (e.g. Leaves of absence, sick days and work schedules) Maintain daily tracking record of staff and families to provide accurate information in case of emergency.Assist in the recruitment, assignment, reassignment and separation of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.

OZCROP

Jul 2013 – Dec 2018

Rawalpindi

HR and Admin Manager

Conduct interviews.support and taking active participation in new hire orientation.Coordinate and setting up new hire’s work station.Maintain and update all records and database of employees, including leave records on a daily basis.Maintain monthly payroll report.Process employee’s probation and confirmed cases.Support employee relations team in a performance management system Assist employees with general HR questions and maintain policies & procedures.Coordinate with the Finance Department for payroll and Employee health insurance related matters.Facilitate employees with exit interviews and clearance formalities.Coordinate Employee Relations team with internal employer branding activities.Draft Experience letters & Bank Account letters.Maintains the work structure by updating job requirements and job descriptions for all positions.Maintains organization staff by establishing a recruiting, testing, and interviewing program; counselling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.Prepares employees for assignments by establishing and conducting orientation and training programs.Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs. Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; representing the organization at hearings.

United Bank Limited Peshawar

Jun 2012 – Jul 2013

Peshawar

CSR

● To resolve customers related problem ● Processing Change of Address request of Customer. ● Processing of Duplicate statement request. ● Managing Term Deposit ● Managing zakat affidavit/declaration form ● Processing of Customers ATM request form ● Processing of ATM request in Biometrics ● Processing of IVR (Phone banking registration) ● Processing of SMS banking & E-Statement. ● Processing of customer complaint ● Managing Daily basis report of ATM, IVR, SMS banking & E-Statement. ● Managing monthly basis report of Account Closure & BBA accounts. ● Handling of Cheque books (stock entry, issuance etc) ● Managing inward & outward mails ● Issuing Lockers and managing Lockers reports. ● Account opening process ● Preparing SBP Tax Challan ● Preparing Pay orders, including (issuance, payment & cancellation) ● Preparing Demand draft (issuance, payment & cancellation) ● Balancing Stock of PO, DD FDD & ICDR. ● Issuance /Balancing Cheque books as on Daily basis. ● Preparing Outward Bills for Collection, ● Preparing of Outward Clearing. ● Managing of Cheque returns & stop payments. ● After obtaining appropriate approvals, effect payments to suppliers and staff members; ● Assist in maintaining office equipment; ● Assist in preparation of monthly/annual financial reports for the sub-office ● Assistance and monitoring of the finance and admin related activities of the sub-office; ● Bring to the attention of the Head of Sub-Office any relevant financial and budgetary issues. ● Check vehicle logbooks to ensure proper maintenance on a day to day basis. ● Ensure adequate security, supervise guards, and maintain controls on all properties. ● Ensures all supporting documentation and signatures are obtained before finalizing vouchers; ● Maintain communications systems, including telephone, fax, radio, e-mail etc. ● Maintain files of all financial instructions/guidelines issued as reference for completion of work assignments; ● Maintain the Petty Cash account of the sub-office

Education

Agriculture University of Peshawar

Jan 2015 – Jan 2019

MBA, HR

Skills

Languages